WebEx Meetings

WebEx is an on-demand collaboration, online meeting and video conferencing application suite. Instructors can use WebEx to facilitate online office hours, class meetings, and individual or group conferences. WebEx is integrated directly into D2L, allowing students to connect with Instructors for meetings and office hours directly in D2L.

Note: Currently, Apple iPads are not able to open WebEx Meeting app when attempting to join a WebEx Meeting from within D2L.

Note: It is recommended that all participants in a WebEx meeting use headphones to reduce any potential audio feedback.


Join a WebEx MeetingReserving and Joining a WebEx AppointmentViewing a WebEx Meeting RecordingWebEx In-Meeting OptionsSystem RequirementsQuick Start Guides

Students can join a scheduled WebEx Meeting through an associated D2L Course.

  1. From within a D2L course, select WebEx from the Communications menu.
  2. From the Event Calendar tab, select Join to launch the scheduled meeting. Screenshot highligting the link to Join in the Event Calendar tab.

Once an Instructor has created a WebEx Appointment Block, students can reserve and join scheduled blocks of time using WebEx through D2L.


Reserving a WebEx Appointment

  1. From within a D2L course, select WebEx from the Communications menu.
  2. From the Appointment Booking tab, select the Instructor from the menu to view available appointment blocks. Screenshot highligting the link to select the instructor in the Appointment Booking tab.
  3. Select an available appointment block. Screenshot highligting a block of available appointments.
  4. Leave the Name field as the default title.
  5. Enter the Purpose of appointment (optional).
  6. Select Reserve Appointment. Screenshot highligting the link to Reserve Appointment.

Joining a reserved WebEx Appointment

  1. From within a D2L course, select WebEx from the Communications menu.
  2. From the Appointment Booking tab, select the Join button. Screenshot highligting the link to Join in the Appointment Booking tab.
  1. From within a D2L course, select WebEx from the Communications menu.
  2. From the Event Recordings tab, select View Recordings for the meeting you wish to view. Screenshot of the Event Recordings tab, highlighting View Recordings.
    1. Select to view the recording online.
    2. Select to download the recording as an mp4 to save to your computer.
    Screenshot of the Webex Meeting  recordings, highlighting the link to stream and the link to download the recording.

Audio and Video Connection

When entering a WebEx meeting, users will be prompted to select Audio and Video connections.

  1. Select Audio: Use Computer Audio to connect to the meeting audio.
  2. Select the Audio and Video Options to set up microphones and webcams.
  3. Select Join Meeting to continue to the meeting.
WebEx audio and video setup screen prior to joining a meeting.

Meeting Controls

Screenshot highlighting the WebEx meeting controls, Mute, Start Video, Share Content, Participants, Chats, More Options and Leave Meeting.
  1. Audio Controls: Select to mute and unmute your microphone, as well as access meeting audio options such as microphone and speaker settings as well as audio testing options.
  2. Webcam Controls: Select to turn on or off your webcam as well as access webcam options.
  3. Share Content: Select to share the screen, applications, files or whiteboard with session participants.
  4. Meeting Options: Select to access meeting audio options and meeting link.
  5. Leave Meeting: Select to leave the meeting.
  6. Participants: Select to view a list of attendees.
  7. Chats: Select to open the Chat tool.
  8. More Options: Select to access more options including meeting notes.

Sharing Content During a Meeting

  1. Select the Share Content button. Screenshot of the WebEx meeting controls, highlighting the Share Content button.
  2. Select the Content to be shared.
    1. To share videos or content with audio, select Optimize for Motion and Audio.
    2. Select the screen, application, or file to share.
    Screenshot of the Share Content screen, marking the options to Share the Screen, Share an open application, and to share a file or other application.

WebEx supports Windows, Mac and Linux operating systems. WebEx requires that JavaScript, Cookies, Active X and Plug-ins be enabled.

Note: If using WebEx from a mobile device, a prompt will appear to download and install the WebEx mobile application.

For more information, visit WebEx Support System Requirements.