Webex Meetings
Webex is an on-demand collaboration, online meeting and video conferencing application suite. Instructors can use Webex to facilitate online office hours, class meetings, and individual or group conferences. Webex is integrated directly into D2L, allowing students to connect with Instructors for meetings and office hours directly in D2L.
Note: It is recommended that all participants in a Webex meeting use headphones to reduce any potential audio feedback.
Students can join a scheduled WebEx Meeting through an associated D2L Course.
- From within a D2L course, select WebEx from the Communications menu.
- From the Event Calendar tab, select Join to launch the scheduled meeting.
Once an Instructor has created a WebEx Appointment Block, students can reserve and join scheduled blocks of time using WebEx through D2L.
Reserving a WebEx Appointment
- From within a D2L course, select WebEx from the Communications menu.
- From the Appointment Booking tab, select the Instructor from the menu to view available appointment blocks.
- Select an available appointment block.
- Leave the Name field as the default title.
- Enter the Purpose of appointment (optional).
- Select Reserve Appointment.
Joining a reserved WebEx Appointment
- From within a D2L course, select WebEx from the Communications menu.
- From the Appointment Booking tab, select the Join button.
- From within a D2L course, select WebEx from the Communications menu.
- From the Event Recordings tab, select View Recordings for the meeting you wish to view.
-
- Select to view the recording online.
- Select to download the recording as an mp4 to save to your computer.
Webex Keyboard Navigation and Shortcuts
Audio and Video Connection
When entering a WebEx meeting, users will be prompted to select Audio and Video connections.
- Select the Audio and Video Options to set up microphones and webcams.
- Select Join Meeting to continue to the meeting.

Meeting Controls

- Audio Controls: Select to mute and unmute your microphone, as well as access meeting audio options such as microphone and speaker settings as well as audio testing options.
- Webcam Controls: Select to turn on or off your webcam as well as access webcam options.
- Share Content: Select to share the screen, applications, files or whiteboard with session participants.
- Meeting Options: Select to access meeting audio options and meeting link.
- Leave Meeting: Select to leave the meeting.
- Participants: Select to view a list of attendees.
- Chats: Select to open the Chat tool.
- More Options: Select to access more options including meeting notes.
Sharing Content During a Meeting
- Select the Share Content button.
- Select the Content to be shared.
- To share videos or content with audio, select Optimize for Motion and Audio.
- Select the screen, application, or file to share.
Webex supports Windows, Mac and Linux operating systems. Webex requires that JavaScript, Cookies, Active X and Plug-ins be enabled.
Note: If using Webex from a mobile device, a prompt will appear to download and install the Webex mobile application.
For more information, visit Webex Support System Requirements.