Google Share Settings

Folders and documents created in Google can be set to various levels of privacy and sharing. Share settings range from completely private, to completely open to the public.

  • Folders and documents created in or uploaded to Google Drive are set to “Private” by default.
  • Folder/Document owners must edit the share settings to allow other users access.
    Note: Sharing the link to a Google folder/document will not allow an individual access to the folder or document unless it has proper share settings.
  • Users have the ability to share entire folders or individual documents.
  • Folder/Document owners control the level of access of each user:
    • Folder share options: Can organize, add, & edit, or Can view only.
    • Document share options: Can edit, Can comment, or Can view.
Overview of the Advanced Share Settings in Google
Share Button Sharing Details
Icon showing Google documents are private.

Private, not shared.

No one will be able to access except for the owner.
Icon to show Google documents shared privately.

Private, shared with one or more specific users.

Options include: can view, can comment, or can edit.
Icon to show Google documents shared with LCC emails if they have the link.

Viewable by anyone with an LCC Student Email (@mail.lcc.edu) who have the link.

Options include: can view, can comment, or can edit.
Icon to show Google documents shared with LCC emails, no link required.

Viewable by anyone with an LCC Student Email (@mail.lcc.edu). No link required, can locate in Google Drive.

Options include: can view, can comment, or can edit.
Icon to show Google documents shared with anyone who has the link.

Viewable by anyone with the link. Not restricted to LCC Student Email. No sign-in required.

Options include: can view, can comment, or can edit.
Icon to show Google documents shared publicly to anyone with access to the internet.

Public, viewable and searchable by anyone in the world.

Options include: can view, can comment, or can edit.