Student Resource SiteD2L Help and Resources

Stop, Limit, or Edit Share Settings

• Stop Sharing a Document with a User
• Limit Access to a Document
• Allow User Access to a Document for Limited Time
• Edit User Share Settings

Stop Sharing a Document with a User

The owner and users with edit access can change the sharing settings for a document.

1. From Google Drive, locate the document you wish to stop sharing.
2. Select Share.
3. From the Share with others options, select Advanced.
4. Select the X for each user you wish to stop sharing with.
5. Select Save Changes.
6. Select Done.

Limit Access to a Document

1. From Google Drive, locate the document you wish to limit access.
2. Select Share.
3. From the Share with others options, select Advanced.
4. Select from the Owner Settings options:
   • Prevent editors from changing access and adding new people.
   • Disable options to download, print, and copy for commenters and viewers.
   
5. Select Save Changes.
6. Select Done.

Allow User Access to a Document for Limited Time

1. From Google Drive, locate the document you wish give a user access to for a limited time.
2. Select Share.
3. From the Share with others options, select Advanced.
4. Hover your mouse over the username, then select the stop watch icon to set an expiration date.
5. Select from the default date options or set a custom date.
6. Select Save Changes.
7. Select Done.

Edit User Share Settings

1. From Google Drive, locate the document you wish to edit share settings for.
2. Select Share.
3. From the Share with others options, select Advanced.
4. Select the User Edit menu, then select the new share settings- Is owner, can edit, comment, or view only. Note: There can only be one owner per document. If you pass ownership to another user, you cannot get ownership back unless the new owner passes ownership back to you.
5. Select Save Changes.
6. Select Done.