Webex Meetings

The Webex integration in D2L provides instructors and students access to an on-demand collaboration, online meeting and video conferencing application suite that can be used to join online office hours, synchronous class meetings, and individual or group conferences.

Getting StartedJoin a Webex MeetingReserving and Joining a Webex AppointmentViewing a Webex Meeting RecordingWebex In-Meeting Options
1

Attend a meeting for a class using Webex in D2L.

Select Webex from the Communication dropdown menu.
2

Join a meeting in progress.

Select Host to launch the scheduled Webex Meeting.
3

Interact and participate with the class session.

The Reactions menu within a Webex meeting.

Students can join a scheduled WebEx Meeting through an associated D2L Course.

  1. From within a D2L course, select WebEx from the Communications menu.
  2. From the Event Calendar tab, select Join to launch the scheduled meeting. Screenshot highlighting the link to Join in the Event Calendar tab.

Once an Instructor has created a WebEx Appointment Block, students can reserve and join scheduled blocks of time using WebEx through D2L.

Reserving a WebEx Appointment

  1. From within a D2L course, select WebEx from the Communications menu.
  2. From the Appointment Booking tab, select the Instructor from the menu to view available appointment blocks. Screenshot highlighting the link to select the instructor in the Appointment Booking tab.
  3. Select an available appointment block. Screenshot highligting a block of available appointments.
  4. Leave the Name field as the default title.
  5. Enter the Purpose of appointment (optional).
  6. Select Reserve Appointment. Screenshot highlighting the link to Reserve Appointment.

Joining a reserved WebEx Appointment

  1. From within a D2L course, select WebEx from the Communications menu.
  2. From the Appointment Booking tab, select the Join button. Screenshot highlighting the link to Join in the Appointment Booking tab.
  1. From within a D2L course, select WebEx from the Communications menu.
  2. From the Event Recordings tab, select View Recordings for the meeting you wish to view. Screenshot of the Event Recordings tab, highlighting View Recordings.
    1. Select to view the recording online.
    2. Select to download the recording as an mp4 to save to your computer.
    Screenshot of the Webex Meeting recordings, highlighting the link to stream and the link to download the recording.

Webex Keyboard Navigation and Shortcuts

Audio and Video Connection

When entering a WebEx meeting, users will be prompted to select Audio and Video connections.

  1. Select the Audio and Video Options to set up microphones and webcams.
  2. Select Join Meeting to continue to the meeting.
WebEx audio and video setup screen prior to joining a meeting.

Meeting Controls

Screenshot highlighting the WebEx meeting controls, Mute, Start Video, Share Content, Participants, Chats, More Options and Leave Meeting.
  1. Audio Controls: Select to mute and unmute your microphone, as well as access meeting audio options such as microphone and speaker settings as well as audio testing options.
  2. Webcam Controls: Select to turn on or off your webcam as well as access webcam options.
  3. Share Content: Select to share the screen, applications, files or whiteboard with session participants.
  4. Meeting Options: Select to access meeting audio options and meeting link.
  5. Leave Meeting: Select to leave the meeting.
  6. Participants: Select to view a list of attendees.
  7. Chats: Select to open the Chat tool.
  8. More Options: Select to access more options including meeting notes.

Sharing Content During a Meeting

  1. Select the Share Content button. Screenshot of the WebEx meeting controls, highlighting the Share Content button.
  2. Select the Content to be shared.
    1. To share videos or content with audio, select Optimize for Motion and Audio.
    2. Select the screen, application, or file to share.
    Screenshot of the Share Content screen, marking the options to Share the Screen, Share an open application, and to share a file or other application.